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Every year the employees need to send employees with proper information regarding their W2 form. This helps the employees to fill in their tax returns on time. The form must be filled with the Social Security Administration to determine efficiency.

Manually filling the form can, however, page the room for error. Therefore, employees must fill it out with the Social Security Administration.

Checklist to Prepare For the W2 Form Deadline

  • Choose a paystub maker

When you are preparing the W2 form, it is often advisable to choose a paystub maker. This is one of the most prominent conditions to follow that will ease the entire process of form filling.

There are numerous paystub maker free available online that will allow you to fill out your forms. However, while filling out the W2 form, it is extremely crucial to enter the data accurately.

  • Gather all your documents

When you are preparing the W2 form, you need to ensure that you collect the documents. Since you need to upload these on a pay stub generator free, you need to ensure that you have all the documents.

If you are an employee, you need to submit the W2 form. If there are any extra documents that you need to submit, you might as well connect with the concerned person.

  • Lineup the receipts

Since you will be sharing the documents with the respective authorities, you need to ensure that you are lining up the receipts as well.

You need to maintain the standard deduction receipts that will help you determine accurate results. If you have any medical receipts, you may need to apply for the same as well.

If you have any flexible earnings or extra earnings, you need to prepare a schedule for that as well. You need to provide receipts for property taxes, investment-related receipts, and more.

  • List down your personal information

If you have a Social Security Number and other such information, you need to enter that as well. Apart from that, you also need to include other personal information such as phone number, name, and address. The concerned team will verify the details. If you fail to provide the information, it will be rejected.

Suppose you have any extra rental property, the information about the same. If you don’t provide this information, the authorities may not provide approval for tax returns.

  • Refer to a copy of last year’s list

If you had filed for a W2 form previously, you need to refer to that copy. This copy usually contains information that is essential for you.

Furthermore, you may need this document as a reference for the preparation. You need to check for charitable deductions along with interest, investments, and deductions.

You need to provide information for a proof check, receipt, and canceled check in terms of charitable deductions.

The free stub template with calculator can be extremely beneficial. Individuals who have no idea how to create a pay stub should refer to the software that will help them generate the report. It is advisable to choose one with a calculator as it will keep a record of everything.

Related Article: Tips for 2022 Tax Season


When is the deadline to distribute W-2 forms to employees?


The deadline for employers to distribute W-2 forms to employees is January 31st, following the tax year. For example, the deadline for distributing W-2 forms for the 2022 tax year is January 31, 2023.

What should I do if I don't receive my W-2 form by the deadline?


You should contact your employer and request a copy if you don't receive your W-2 form by the deadline. If you still haven't received your W-2 form by February 15th, you can contact the IRS for assistance obtaining a copy.

What information is included on a W-2 form?


A W-2 form includes information about an employee's wages, tips, other compensation, and taxes withheld, such as federal income tax, Social Security tax, and Medicare tax. It also includes the employee's name, address, and Social Security number, as well as the employer's name, address, and identification number.

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