Filling out a 1099 Form

Did you ever have the need to fill out a 1099 form? If you are a sole proprietor of your business or if you are self-employed, as a small business owner, you need to be aware of the 1099 form. If you are completely unaware of it or have ignored it to a great extent then you should start reevaluating your tax dues. All payments except the ones paid to your employees need to be reported to the Internal Revenue Service (IRS) every year.

All these revenues should be reported to the government quarterly by all business owners. Tax cannot be chopped off completely. For fulfilling your tax obligations, you need to submit a 1099 form and submit it to IRS. This article provides the simplest understanding of filling out the 1099 form in a step-by-step procedure.

What is a 1099 Form?

Entrepreneurs must present a yearly 1099 tax form for every self-employed entity paid over $600 in that year. Independently employed people must fill out a 1099 form if their income crosses over $3000 in one year.

Alongside paystubs or bills, you ought to get this form via the post office from every business you worked for during the year. In the event that you didn’t get this form via the post office, it is your duty to source one and document your tax return.

Step by Step procedure for filing out a 1099 Form

As an entrepreneur or independently employed individual, beneath are the means to fill out a 1099 form.

Stage One:

Enter your information in the ‘payer’ segment.

Finish your personal details in the box in the upper left corner, including your full name, personal residence, contact number, and so on.

Stage Two:

Fill in your tax ID number. As a contractor, utilize your government-provided social security number. As an entrepreneur, utilize your business taxpayer ID number.

Stage Three:

As an entrepreneur, enter the contractual worker’s tax ID number which is found on their form W-9.

At that point, enter their individual information under this container – which is additionally found on form W-9.

Stage Four:

Fill out the account number you have allocated to the contractor.

This record number is just required if past 1099 forms have been adjusted.

For independently employed people, this account number should already be filled out if you got your 1099 form via the post office.

Stage Five:

Enter the aggregate sum you paid the self-employed contractor in box 7.

Independently employed people should simply enter the aggregate sum earned from the business in box 7, if it’s not already filled out.

Step-by-step instructions to file a 1099 Form

Since you know the fundamentals on filling out a 1099 form, here’s some information on the best way to document it:

  • To be sent to the IRS: Copy A
  • To be sent to the state tax office: Copy 1
  • To be sent to the contractual worker: Copy B and Copy 2
  • To keep for your own particular records: Copy C

The due date for documenting your 1099 form is January 31st. Make a point to send both a duplicate to the contractual worker and the IRS before this date. In conclusion, as a business, you will likewise need to submit a 1096 form to the IRS. This form is a synopsis of all the 1099 forms you have submitted for every self-employed entity. Ensure you show the aggregate sum paid throughout the year on form 1096, which should likewise be presented by January 31st.

Related Article: Understand a W2 form like an expert


What information is needed to fill out a 1099 form?


To fill out a 1099 form, you will need the recipient's name, address, tax identification number (TIN), and the total amount paid to them during the year. You may also need to provide additional information depending on the reported income type, such as nonemployee compensation or interest income.

When is a 1099 form due?


A 1099 form must be provided to the recipient by January 31st of the year following the tax year being reported. If filing electronically, a copy must also be filed with the IRS by February 28th or March 31st.

What are the consequences of not filing a 1099 form?


Failing to file a 1099 form or an incorrect one can result in penalties and fines. The penalty amount varies depending on how late the form is filed and whether the error was intentional.

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