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Form W-2 is a record of details about what you paid an employee during a calendar year. It demonstrates their gross wages, withheld taxes, and different withholdings.
You should send Form W-2 to employees so they can fill out their yearly wage returns. Furthermore, you should send Form W-2 to the Social Security Administration (SSA) and the state government so the legislatures can check tax returns for accuracy.
Anyway, what is the due date for filing Form W-2? Discover underneath.
The Form W-2 due date
Form W-2 has six duplicates: A, B, C, D, 1, and 2. You will keep a duplicate D for your business records. Alternate duplicates go to your employees and government offices. Here are the due dates for sending each copy to the correct party.
Related Article: W4 VS W2 form: What’s the difference?
When is the W-2 deadline for employees?
Send Copies B, C, and 2 of Form W-2 to every worker by January 31. Your workers don’t need to have the forms physically by that date; however, the due date to mail the W-2 form is January 31. That is indisputably the most recent day to convey W-2s.
You can likewise convey Form W-2 electronically. Employees must agree to get their Forms W-2 electronically. See Publication 15-A for more subtle elements.
In case you electronically circulate Form W-2, January 31 is still the due date for employers to send W-2 forms.
When is the deadline for Form W-2 for the SSA?
January 31 is additionally the Form W-2 due date to submit Copy A of each form to the SSA. You can document on paper or electronically. The government urges you to e-file the forms. You should e-file if you need to file at least 250 forms.
You should send Form W-3 to the SSA with every one of your Forms W-2. Form W-3 is a transmittal form that summarizes all your workers’ Forms W-2.
Before, businesses had until the end of February to mail Form W-2 to the SSA or until the end of March if documenting electronically. These Form W-2 due dates are never again legitimate. The due date is currently January 31, so the IRS has more opportunities to spot mistakes on worker returns and legitimately distribute refunds.
When is the Form W-2’s deadline for state governments?
Many states have a January 31 due date for recording Copy 1 of Form W-2. Check with the state tax office to confirm the particular due date and get more information.
Would I be able to get a Form W-2 postponement?
Is it possible to get some more time to disperse and document Form W-2?
You can get some more time to record your forms with the SSA. Fill out Form 8809 and submit it to the IRS to ask for a postponement. In the event that the IRS affirms your demand, you will have a 30-day extension to file. You can’t ask for more time again. The IRS will just give extensions if your business experiences a fiasco or other phenomenal situation. File Form 8809 between January 1 and January 31. It’s best to file when you know you require an extension.
You can likewise get extra time to disperse Form W-2 to employees. You should have mailed a letter asking for the expansion to the IRS previously on January 31. Incorporate your name, address, EIN, an announcement that you are asking for an expansion to give Form W-2 to workers, your purpose behind the delay, and your signature. The IRS, for the most part, offers 15 days of extra time to endorsed demands, yet it is possible to get up to a 30-day extension.
You can discover more information about Form W-2 deadline expansions in the guidelines for Form W-2.
If you require an extension for recording with a state, check with the state’s tax office for information.
What happens if I submit Form W-2 late?
Documenting Form W-2 late has consequences. If you don’t submit Form W-2 to the SSA on time and with the required information, you should pay penalties. The more punishments increase, the more it takes you to document the forms.
You can discover more information about Form W-2 penalties in the guidelines for Form W-2.
Related Article: File Tax return and Get Your Refund fast in 2018
FAQ's
When is the deadline for employers to provide W-2 forms to employees?
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Employers must provide W-2 forms to their employees by January 31st of the year following the tax year being reported. For example, employees should receive W-2 forms for the 2021 tax year by January 31, 2022.
When is the deadline for employers to file W-2 forms with the Social Security Administration (SSA)?
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If filing electronically, employers must file W-2 forms with the SSA by the end of February or by the end of March. For example, if filed electronically, W-2 documents for the 2021 tax year should be filed with the SSA by February 28, 2022, or March 31, 2022.
What happens if an employer misses the deadline for providing or filing W-2 forms?
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If an employer misses the deadline for providing W-2 forms to employees or filing them with the SSA, they may face penalties and fines. The penalty amount varies depending on how late the forms are filed and the size of the employer's business.
